Work Time Management··7 min read

The 8 Best Scheduling Apps For Small Business Owners in 2024

The 8 Best Scheduling Apps For Small Business Owners in 2024

In the busy world of small businesses, finding the right methods to save time is crucial.

That's where best appointment schedulers come into play.

If you're thinking it's time to use a scheduling app, you're on the right track.

These employee scheduling apps allow you to manage your team's shifts easily and efficiently.

Let's explore the top 8 scheduling apps for 2024, designed specifically for small business owners looking to make the most of their time.

What is a scheduling app and how does it work?

A scheduling app is a tool that helps people who own businesses, especially those with small businesses, to plan when their employees work. It's very useful for firms that have many different work times. 

These apps can sync with Google Calendar and can be used on a mobile app. This means bosses and workers can check and change the schedule anytime, anywhere. Many of these apps have a free plan. 

This makes it easier for small companies to organize work without trouble.

What to look for in scheduling software and how to choose the best one?

When searching for your best solution, we recommend following these criteria:

  • Ease of use: the software should be easy to learn and use. This helps you and your employees save time and adopt the tech sooner.
  • Cost-effective: it should be affordable for a small business. Look for software that offers good features without being overly expensive.
  • Appointment management: the ability to manage appointments efficiently is vital. This feature helps in tracking and organizing customer appointments.
  • Best appointment booking features: look for software known for its excellent scheduling capabilities. It should offer flexibility and options that suit your business needs.
  • Ability to schedule appointments online: customers should be able to book their appointments online. This makes the process easier and more convenient for them.
  • Integration with other apps: the software should work well with other tools you use. This can include calendars, email, and payment systems.
  • Employee work scheduling functionality: managing your staff's shifts and schedules should be straightforward. The software must offer features to handle changes and swaps easily.
  • Support for service-based business: if your business provides services, the software should cater to your specific needs. This includes managing bookings, resources, and customer preferences.

And how to find the best one?

We've got a few tips to share:

  • Look at what the best apps offer: find apps that give more than just the basics. They should help with all your scheduling needs.
  • Check for features beyond basic scheduling: the app should do more, like tracking time off or managing shift swaps.
  • Find an app designed for small businesses: it should fit your specific needs, making scheduling easier for you and your team.
  • Look for the ability to schedule meetings: besides employee shifts, the app should help organize meetings and other important events.
  • Research to find the best scheduling app for business: read reviews and compare features. See what other small businesses recommend. 

Check out our small business scheduling tips here.

The 8 best scheduling apps for small business in 2024

Based on thorough research, we've compiled the ultimate list of the top 8 work schedulers for small companies like yours.

Unrubble - the best free scheduling app

scheduling app for businesses

Unrubble is the best free scheduling app for small businesses. It offers a comprehensive suite of tools designed to streamline the entire employee work scheduling process. 

Beyond its core scheduling capabilities, Unrubble brings a wealth of additional features to the table. It's an all-in-one solution for time management, payroll preparation, and employee self-service.

Top features of Unrubble:

  • Scheduling: Schedule employee shifts in a snap - on mobile or desktop. Always stay updated on your employees' work in real-time. 
  • Time tracking: Unrubble simplifies the process of tracking the hours each employee works, all for the best accuracy and ease in monitoring work hours.
  • PTO tracking: Managing paid time off becomes hassle-free with Unrubble. It allows employees to request time off directly through the app, and managers can approve it just as easily. 
  • Mobile Time Clock: With its mobile app, Unrubble makes sure that both employees and managers can access the scheduling system, request time off, swap shifts, and track time from anywhere, at any time.
  • Employee Self-Service App: Empowering employees, Unrubble's self-service app allows them to view their schedules, submit time-off requests, and even swap shifts with colleagues, all without needing to go through management first.
  • Timesheets and payroll features: Unrubble's timesheets automatically integrate with its payroll features, streamlining the transition from scheduling and time tracking to processing payroll. This integration reduces errors and saves time during payroll preparation.

Pros of using Unrubble:

  • Free for basic features: Unrubble is accessible to all businesses with its free basic version. It's an excellent choice for small businesses looking to optimize their scheduling without additional costs.
  • User-friendly interface: Its intuitive design lets managers and employees easily navigate through the app. This way, scheduling, time tracking, and shift swapping are super straightforward.
  • Comprehensive solution: Unrubble goes beyond basic scheduling to include time tracking, PTO management, and payroll integration. Essentially, it's a versatile tool for businesses aiming to simplify their operational processes.


  • Limited advanced features (however, upgrading isn't very expensive)

Free trial?: Not needed, the basic version is free.

In conclusion, Unrubble is not just a scheduling app; it's a comprehensive workforce management solution. Its additional features like time tracking, PTO tracking, a mobile app for on-the-go access, employee self-service options, and seamless timesheets and payroll integration make it the best choice for small businesses looking to streamline their scheduling operations and beyond. 

Unrubble is the ultimate tool for businesses aiming to optimize their operational efficiency, improve employee satisfaction, and save time and money on administrative tasks.

scheduling apps for businesses

Acuity scheduling app - a reliable scheduling and booking solution

best scheduling app for businesses

Acuity is designed for businesses that need to manage not only employee work schedules but also appointments with clients.

Top features:

  • Client appointment booking
  • Calendar integration
  • Customizable booking forms


  • Versatile for businesses that want a comprehensive scheduling tool
  • Supports small businesses seeking an all-in-one solution


  • Can be complex to set up
  • Pricier than some alternatives

Free trial?: Yes, they offer a free trial.

Calendly - a solid appointment scheduling app

best scheduling apps for businesses

Calendly focuses on simplifying the meeting scheduling process, making it ideal for businesses with frequent appointments.

Top features:

  • Automated calendar sync
  • Easy link sharing for meeting bookings
  • Integrations with other business tools


  • Known as the best appointment scheduling app for its ease of use
  • Great for managing appointment scheduling software needs


  • Limited customization options for the free version
  • Mainly focused on meeting scheduling, less on employee shifts

Free trial?: Yes, Calendly offers a free trial.

Connecteam - a noteworthy scheduling app

best scheduling app

Connecteam is a comprehensive management app for scheduling. It's designed to streamline the process of creating and managing employee schedules.

Top features:

  • Templates and recurring shifts
  • Employee availability and qualifications tracking
  • Shift swap and conflict management


  • Free for up to 10 users - this makes it ideal for small businesses
  • User-friendly interface enhances the process of scheduling
  • Features like shift templates and recurring appointment scheduling save time


  • Advanced features require a paid plan
  • Maybe more than needed for very small teams

Free trial?: Yes, for more than 10 users, there's a 14-day free trial.

Homebase - a fairly good work booking app

best scheduling apps

Homebase provides a robust platform for employee work scheduling. It integrates with various business tools to help manage shifts efficiently.

Top features:

  • Shift trading and availability management
  • Automated schedule building
  • Labor cost tracking and forecasting


  • Free basic plan available, suitable for many small businesses
  • Easy to use, helping to build schedules quickly
  • Integrates with payroll services


  • Some advanced features locked behind paid plans
  • Can be complex for very small teams

Free trial?: Yes, advanced features are available in the free trial.

Square Appointments - a scheduling app for your business

best scheduling tool for businesses

Square Appointments is an appointment scheduling tool that doubles as a point-of-sale system. It primarily caters to the needs of service-based businesses.

Top features:

  • Online booking for customers
  • Automated reminders
  • Recurring appointment scheduling
  • Integrated payments


  • Free for individual users - a great app for your business if you're a solo practitioner
  • Comprehensive features for booking, payments, and customer management
  • It's not just a scheduling tool, as it includes POS features


  • Pricing scales with team size, which may become costly for larger teams
  • May offer more features than needed for businesses not requiring POS functionality

Free trial?: Yes, for Plus and Premium plans.

Appointy - an appointment scheduling tool

best scheduling tools for businesses

Appointy is a tool that helps you manage any appointment type as well as schedules online. It's good for businesses that need to book times with clients.

Top features:

  • Online booking
  • Payment processing
  • Staff management


  • Cuts down on admin work
  • Helps get more clients
  • Manages staff schedules


  • May not be the best for work scheduling newbies
  • Some features only in paid plans

Free trial?: Yes, Appointy offers a free trial.

Doodle scheduling app

best scheduling software for businesses

Doodle makes it easy to schedule meetings and events. It's great for anyone who needs to "book appointments" or organize group events.

Top features:

  • Easy invite sharing
  • Online booking for meetings
  • Integrates with calendars


  • Quick to set up meetings
  • Works with your tools like email and calendar
  • Offers the basic online scheduling features you need


  • Basic in comparison to full scheduling software
  • The free version has ads

Free trial?: Yes, Doodle offers a free trial.

Check out also:

Best time management app for your small business: 10 picks

Best employee work scheduling software

Self scheduling: pros and cons

Pick the best scheduling app for small business owners now

To sum up, the right scheduling app can boost a small business's efficiency. 

By deciding to use one, you're taking a step towards better time management. 

These tools are essential for anyone looking to streamline their scheduling process.

With these top apps for 2024, managing your appointments and schedules just got a whole lot easier.

And if you're unsure which app will be the best for you - start with Unrubble.

Don't wait - try it today

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