Business Tips··6 min read

7 Best Healthcare Scheduling Software Systems in 2024

7 Best Healthcare Scheduling Software Systems in 2024

Are you a healthcare practitioner looking to revolutionize your work day? Look no further. 

Today's article is crafted for professionals like you who understand the value of efficiency and seamless patient care.

If you want to offer unparalleled care for your patients, you need a healthcare scheduling tool.

Explore our top selections to find the perfect match for your practice. 

Why use healthcare scheduling software systems?

Healthcare professionals should consider using software dedicated to their needs for a few reasons.

Those are:

Efficiency and time savings

This software is a real time-saver. It sorts out appointments and schedules by itself, so doctors and staff don't have to do it manually. It's super quick and cuts down on mistakes, at the same time making you more efficient.

Optimized staffing levels 

It makes sure there is an appropriate number of people when you need them. It looks at how busy things are and plans the schedule so everyone's not too swamped or sitting around with nothing to do.

Improved patient access and satisfaction

It's way easier for patients to book or change their appointments. This means they're happier because they don't have to wait too long or deal with a lot of back-and-forth.

Reduced no-shows and late cancellations 

The software sends reminders so people don't forget their appointments. This means fewer empty slots and more chances for others to get the care they need.

Streamlined communication

It keeps everyone in the loop with automatic messages and updates. This way, doctors, staff, and patients are all on the same page with communication, and there's less confusion.

Compliance with regulations

It's got the rules and regulations covered, keeping patient info safe, and making sure everything's done by the book.

Flexibility and adaptability

Things change, and this software can roll with the punches. It adjusts to new info or changes, helping everything run smoothly no matter what.

Integration with electronic health records (EHRs)

It works hand in hand with electronic health records, so doctors have all the patient info they need right at their fingertips. This helps them make better care decisions.

Best healthcare scheduling software systems

In the healthcare sector, scheduling software systems are essential tools that help manage appointments, staff schedules, and patient care more efficiently. 

Let's take a look at the best ones out there:

#1 Unrubble

healthcare scheduling software

Unrubble is the best time management and scheduling software for healthcare designed to streamline work planning, time clocking, and attendance tracking. It's aimed at making workflow more efficient and offering profitability.

Top features:

  • Time clock app: easy clock-in and clock-out for staff.
  • Attendance tracking: keeps track of who is working and when as well as offers real-time notification options.
  • Scheduling: simplifies creating and managing staff schedules.


  • Reduces the time spent on scheduling and attendance tracking.
  • Minimizes errors in time tracking and payroll.
  • Simple interface that's easy to use.


  • There can be a little bit of a learning curve.

Use cases in healthcare:

  • Helps healthcare facilities manage shifts and ensure adequate staffing.
  • Useful for monitoring staff presence and punctuality.
  • Assists in optimizing the allocation of human resources.

#2 Shifton

healthcare scheduling system

Shifton is a scheduling software tailored for healthcare, designed to simplify the creation and management of work schedules for doctors and other medical staff across various departments.

Top features:

  • Automatic scheduling: generates work schedules automatically.
  • Shift swaps: allows employees to swap shifts easily.
  • Shift templates: predefined templates for common shifts.
  • Manage by locations: organize schedules by different locations or departments.


  • Adapts to different scheduling needs within healthcare.
  • Automates the scheduling process, saving time for administrators.
  • Easy for staff to view and swap shifts, enhancing work-life balance.


  • New users may need time to familiarize themselves with all features.
  • While flexible, there may be limits to how much the system can be customized to specific needs.

Use cases in healthcare:

  • Efficiently manage schedules across multiple departments.
  • Handle shift swaps and changes without hassle.
  • Check whether departments are adequately staffed according to patient needs.

#3 Acuity scheduling

healthcare scheduling systems

Acuity Scheduling is an online appointment scheduling software that automates booking, payments, and workflows. It's customizable to fit various business needs, including healthcare, where it helps manage appointments efficiently.

Top features:

  • Customizable booking: tailors the booking experience to your needs.
  • Automated workflows: for reminders, follow-ups, and scheduling.
  • HIPAA compliance: makes sure patient information is handled securely.


  • Simplifies the scheduling process for both staff and patients.
  • Easily integrates with other tools and calendars.
  • Highly customizable to fit specific healthcare settings.


  • The wide range of features may overwhelm new users.
  • While there's a free trial, ongoing costs may be a consideration for some.

Use cases in healthcare:

  • Streamlines the process of booking patient appointments.
  • Automatically sends reminders to reduce no-shows.
  • Keeps patient data secure, adhering to healthcare regulations.

#4 Tebra

healthcare scheduling software system

Tebra is a digital healthcare platform that helps medical practices grow. It offers a seamless patient experience from online to on-site visits and automates routine office tasks.

Top features:

  • Electronic Health Records (EHR): secure, cloud-based EHR system.
  • Practice management: offers care delivery, patient engagement, and billing.
  • Healthcare marketing: tools to help practices reach and engage patients.


  • Offers a wide range of features in one platform.
  • Easy for staff to learn and use.
  • Automates many routine tasks, saving time.


  • Some practices may find the breadth of features overwhelming.
  • Pricing may be a consideration for smaller practices.

Use cases in healthcare:

  • Helps practices manage patient records and appointments efficiently.
  • Engages patients with marketing tools, improving retention.
  • Speeds up billing and other administrative tasks.

#5 WhenIwork

healthcare scheduling software systems

WhenIWork is a scheduling and time tracking software tailored for various industries, including healthcare. It simplifies staff scheduling and makes it easy to manage shifts for medical staff.

Top features:

  • Easy scheduling: drag-and-drop scheduling interface.
  • Time tracking: integrated time tracking for accurate payroll.
  • Mobile app: allows staff to check schedules and clock in from anywhere.


  • User-friendly interface for both managers and staff.
  • Adapts to different scheduling needs in healthcare.
  • Offers a 14-day free trial to test its features.


  • Some teams may need time to adapt to digital scheduling.
  • Smaller teams might not need all the features offered.

Use cases in healthcare:

  • Efficiently manage shifts for nurses, caregivers, and support staff.
  • Accurately track working hours for payroll purposes.
  • Improve communication regarding schedules and availability.

#6 TheraNest

best healthcare scheduling software system

TheraNest is a practice management software solution used by behavioral health professionals. It supports psychologists, therapists, counselors, and social workers in managing their practices efficiently.

Top features:

  • Client portal: secure portal for client interactions, including intake forms and scheduling.
  • Appointment scheduling: easy-to-use scheduling system with reminders.
  • Billing and invoicing: integrated billing system for managing finances.


  • Tailored specifically for mental health practices.
  • Offers a wide range of features from scheduling to billing.
  • Provides a free trial to explore its functionalities.


  • The range of features may be overwhelming for smaller practices.
  • While affordable, costs can add up as practices grow.

Use cases in healthcare:

  • Helps manage all aspects of a mental health practice.
  • Improves client engagement with a secure portal.
  • Improves billing, invoicing, and financial tracking.

#7 athenaOne

best healthcare scheduling software systems

AthenaOne is an all-in-one practice management solution. It offers comprehensive electronic health records (EHR), revenue cycle management (RCM), and patient engagement services.

Top features:

  • EHR: tailorable, connected electronic health records.
  • RCM: simplifies billing and revenue processes.
  • Patient engagement: tools to improve patient communication and care.


  • Combines multiple services into one platform.
  • Accessible from anywhere, enhancing flexibility.
  • Automates tasks to save time and reduce errors.


  • May have a learning curve due to its comprehensive features.
  • Pricing might be higher due to the all-in-one nature.

Use cases in healthcare:

  • Manages all aspects of a healthcare practice.
  • Improves patient communication and engagement.
  • Streamlines billing and financial tracking.

Which solution should you pick?

Each system we talked about aims to make operations smoother, patients happier, and staff more efficient. 

But among these great new tools, Unrubble stands out as the top choice.

It shows us what healthcare professionals can do with the right tools.

Unrubble's easy-to-use design and strong features like time clock apps, tracking who is at work, and easy scheduling make it more than just a tool.

It's your partner in making healthcare practices better. We are the leading light for those brave enough to change how they work. All so that every part of caring for patients is done well and easily.

Choosing Unrubble means making your practice work better and promising a future where every time you meet a patient, it's the best it can be, and every staff member can do their best work.

As you go forward, let Unrubble lead the way to a more efficient, effective, and patient-focused healthcare experience.

healthcare scheduling tool

The future isn't about keeping up with changes - it's about being at the forefront of them.

With Unrubble, you're joining a movement in healthcare innovation that's second to none.

Give it a go and see for yourself.

If you found this post useful #share it:

You may also like to read these.

Explore the extensive resources compiled by experts in the field.

We've got more awesome content!

See all posts

This website uses cookies, pixel tags, and local storage for performance, personalization, and marketing purposes. We use our own cookies and some from third parties. Only essential cookies are turned on by default.