A performance improvement template is a document that highlights the areas where an employee is failing to meet expectations. Alternatively, it can also detail how an employee needs to change their behavior. The performance improvement template clearly states the employee's steps to make the necessary improvements in both instances.
Here’s a sample Performance Improvement template that can be easily customized and adapted to meet your requirements. It’s free to download and use.
When Should You Use a Performance Improvement Template?
There are many instances where you can use a performance improvement template. In most cases, this template is used when an employee is struggling to deliver the best results. If you are in charge of monitoring a particular project, you must be able to pick up on signs of underperformance. Many signs indicate that an employee is struggling:
- Decreased productivity
- Decreased engagement
- Failure to deliver results on time
When there is a clear trend of negative performance, you should develop a performance improvement plan. For this, you can use a work performance improvement plan template to indicate the areas where the said employee should improve.
Other situations that might require you to use a performance improvement plan template free include:
- If you have hired an employee, and they are still in the probationary period.
- If an employee with a track record of delivering exemplary results starts showing a recent anomalous trend in lousy performance.
- If an employee fails to deliver good results in a small number of areas but displays high performance in all other areas.
- When your contract with a particular employee does not include a proper strategy for performance improvement. The performance improvement template offers an alternative.
- When an employee is experiencing personal issues that may impact their performance.
How to Use a Performance Improvement Template
To use our performance improvement template, you need first to download and rename the document. After customizing the name, you can then go through the document and find out which content is applicable in your situation. Please note that this document is only a blueprint of what your actual performance improvement plan should contain. Therefore, you must tailor it to include content that is relevant to your situation. To properly use this performance improvement template, take note of the following:
Set Clear Goals
It's essential when using this performance improvement plan template word to be as clear as possible. Your target audience must be able to fully understand what their objectives and goals are. If you fail to communicate clearly, your recipient will ask many questions, which might heighten their confusion. Whatever employee you have tasked with doing a job must understand what their specific goals are. The clearer the goals, the easier it becomes for them to achieve them.
The employee performance improvement plan template should initiate good communication and boost collaborative efforts. Both the author of the document and the recipient must communicate freely about their present challenges and how they plan to achieve superordinate goals. You must communicate in a way that the recipient doesn't become malevolent towards the plan. As the author, you must ensure that you are clear and professional concerning your expectations. The recipient must also follow the performance improvement plan as effectively as possible.
Regular check-ins are crucial to monitoring the progress of a performance improvement plan. This will allow you to provide structure and consistent direction. Apart from that, regular monitoring also prevents employees from going off track.
When using our sample employee performance improvement plan template, you must consider that there are probably some root causes associated with poor performance. Maybe whoever is performing poorly is currently facing challenges preventing them from performing to their full potential. Is there something wrong with the company's internal operations? Try and find out if there are any potential issues that your recipient is having. Initiate a discussion about how the problems might be getting in the way of their performance. You must also discuss how best you can both deal with them.
Benefits of a Performance Improvement Template
Better company culture
Using a performance improvement template promotes a sense of accountability. Employees will understand that they must meet expectations, or else they will be held accountable. This is a good step towards a positive company culture. If an employee is delivering good results, they will feel appreciated. It also helps to alert everyone that they must pull their weight. By supplying everyone with actionable objectives, they will have an understanding of what is expected of them.
You should also note that you can use a performance improvement template even when you are not dealing with problematic employees. This template can also be used for those individuals looking to move up in the company. It is especially beneficial when the said individual does not know how to do so. Apart from that, you can also use it to address an employee who would be a better fit for a different position.
More effective than reviews
Compiling a review can be effective, but it doesn't give someone the idea that failure to deliver has consequences. Apart from that, most employees react negatively to criticism. Even when you are trying to provide some constructive criticism, most people tend to take offense. Also, a lot of people believe that feedback is inaccurate. This makes reviews less effective.
On the other hand, a performance improvement plan provides employees with precise details of their failure to deliver. It also shows them what they need to improve.
Hopefully, with the information here, you can come up with your effective performance improvement plan. Our performance improvement template is detailed and adequately structured to highlight all the critical areas you must address in your performance improvement plan. To ensure that your plan is effective, you should ensure that there are measures to prevent whoever the plan is addressed from falling back into their poor performance. You must therefore have regular discussions to check whether there has been any improvement.